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Security guidance for event planners: update

EVCOM and the BVEP are in contact with government agencies regarding the security situation in the wake of the  terrorist attacks in London and Manchester. We aim to provide useful updates for members in the communication industry, particularly in live events.

On behalf of the entire events community, EVCOM and the BVEP extend their deepest sympathy to all those affected by the incidents at London Bridge and the Manchester Arena. We offer colleagues in the events industry our full support as they deal with the aftermath.

The UK government’s emergency committee COBR has set the threat level in the UK at severe, meaning an attack is highly likely.

On 6th June we received updated guidance for venues and event organisers, particularly in London. Full details are in the downloadable PDF at the bottom of this page, but we have highlighted the most relevant recommendations for event planners.

  1. Consider your action on suspicious activity and object reporting
  • What are your ‘action on’ plans if your security or staff identify a suspicious individual or objects outside or inside your premises?
  • Are your staff aware of their options for Evacuation/ Invacuation/ Lockdown procedures, and do your plans include provision for vulnerable staff and visitors?
  • Do your staff know where the emergency assembly points?
  • Have you identified any protected spaces within your venues and do staff know where they are?
  • Are your staff lists up to date and accessible so that you can account for them in the event of an incident?
  1. Search and Screening
  • Given finite resources ensure you should consider focusing it on addressing your highest priority threats.
  • Configure your search regime to the threat you are looking to mitigate – E.g. prioritise detection of larger threats, accepting smaller items may not be detected If you are primarily worried about mass-casualty threats, don’t look for penknives.
  • Configure any search and screening regimes to minimise queues.
  1. Stadia and venues specific considerations. In addition, stadia and venues may additionally wish to consider the following:
  • Review event schedules and associated safety & security plans for the next 20 days and then on a rolling basis as long as the heightened alert state persists. This time period should not be taken as an indicator the anticipated duration of the heightened threat level, but rather prudent planning advice.
  • Consider staged or managed dispersal through multiple exit points to minimise crowd densities at the end of an event.
  • Consider security and perimeter surveillance at of all stages of the event.  In particular, consider how you manage the dispersal phase of an event and how you use your personnel and security resources to continue to recognise and react to suspicious behaviour and objects.
  • Ensure activity deployed to identify and act on suspicious behaviour is maintained for the dispersal phase of an event and that known entry and exit points are considered within any plan.
  • Consider your extended footprint as part of any security and safety planning/ activity.
  • Consider maintaining the same perimeter control measures at the end of an event as you would at the start.
  • Ensure that the public are aware of enhanced security measures before arrival to enhance compliance and ensure that they do not bring items that would slow down any search regime you have in place.
  • Consider your ability to actively message staff and visitors within your venue to pass on instructions or information in the event of an incident or response to a threat.